Public Records and Records Requests

What are public records?

A public record includes any record prepared, owned, used, or kept by a public entity, such as the University of Oregon, that relates to the public's business. Public records include written documents, electronic files, photographs, and other methods of storing information.

Are all records kept by the university required to be disclosed upon request?

No. Oregon's public records law exempts various public records from disclosure. Examples of public records that may be exempt from disclosure include:

  • Student education records
  • Some types of faculty records
  • Trade secrets
  • Records related to ongoing litigation
  • Some types of donation records
  • Attorney-client privileged communication

For additional information regarding public records, please refer to the Oregon Department of Justice's public records and meetings manual.

How can I make a public records request?

Requests for public records kept by the University of Oregon should be submitted to the Office of Public Records. Instructions for submitting a request can be found on the Office of Public Records' website. The Office of Public Records generally charges for the actual cost of making public records available. Fees are based on the amount of staff time required, a per-page fee for photocopies, and any mailing or delivery charges. Fee waivers are granted in certain circumstances. In addition, the Office of Public Records publishes a request log to track the progress of responses to requests.

Please contact the Office of Public Records at 541-346-6823 or at pubrec@uoregon.edu for more information.


Make a public records request

Requests for public records kept by the University of Oregon should be submitted to the Office of Public Records. Instructions for submitting a request can be found on the website. The Office of Public Records generally charges for the actual cost of making public records available. Fees are based on the amount of staff time required, a per-page fee for photocopies, and any mailing or delivery charges. Fee waivers are granted in certain circumstances. In addition, the Office of Public Records publishes a request log to track the progress of responses to requests.

Please contact the Office of Public Records at 541-346-6823 or pubrec@uoregon.edu for more information.


Request for records

What should I do if I receive a records request for a student’s education records or an employee’s personnel records from an outside individual or entity?

Please contact the Office of Public Records (6‐6823 or pubrec@uoregon.edu), as this request may more properly be treated as a public records request under the Oregon public records law. Furthermore, certain laws and/or university policies (e.g., the Family Educational Rights and Privacy Act or the university's faculty records policy) may provide additional protections for these records and require the written consent of the affected student or employee prior to any release.

What should I do if I receive the same type of records request from a UO employee who has no UO work-related business need for the record?

Same as above. Unless the employee needs the information in order to do their job, the mere fact that a request comes from a UO employee does not mean that the above laws can be circumvented. Please contact the general counsel's office if you need additional guidance.


What is FERPA?

FERPA is the Family Educational Rights and Privacy Act. In general, the law:

  1. Restricts the ability of UO personnel to release information from student education records;
  2. Provides students with a right of access to their student records; and
  3. Enables students to request corrections of inaccurate information in their records.

Under FERPA, the definition of "education records" is broad. It includes records directly related to a student that are maintained by the UO or a party acting for the UO. All UO personnel are responsible for complying with FERPA's confidentiality requirements. More information about FERPA rights and obligations, including sample release forms, can be found on the university registrar's website.